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"Ok" Our Kids Privacy Policy in line with GDPR requirements

Tue 29 May 18

Just like lots of other small businesses and even not for profit organisations and community interest companies like ours around the country, we've been working on our privacy policy in line with the new GDPR regulations. 

In reality, we're not going to be doing anything different to what we've always done, however we have used the occasion to review our processes and to document what we do with information you may choose to share with us.

Rest assured, we do take information you share with us on a trusted basis as privileged information and we thank you for trusting us with your information and helping us to make a difference to the future of our kids, and yours.

So to get started: Who are we?

“OK” Our Kids is a community interest group which reinvests a percentage of any profits from the sale of its books, games and other activities back into the local community for local benefit.  At “OK” Our Kids, we are committed to maintaining the trust and confidence of visitors to our website, social media platforms, as well as those we meet at events, meetings and are introduced too by supporters or other members of our extended network.  We are a not for profit organisation formed as a community interest company and as such are  committed to helping to keep our kids safe in an increasingly difficult world. We want our kids, and your kids, to be able to enjoy their childhood without fear of bullying or prejudice in any form, and to be able to recognise how to deal with potentially dangerous situations.  We are not in the business of selling, renting or trading email lists with other companies and businesses for marketing purposes. This Privacy Policy will tell you when and why we may collect your personal information, how we use it, the limited conditions under which we may disclose it to others and how we keep  it secure.

Types of data we collect includes:

Website Cookies

Our website may use cookies to collect information.  This includes information about browsing and purchasing behaviour by people who access our website.  This includes information about pages viewed, products purchased and the customer journey around our website. This is to enable to us to monitor the effectiveness of our website and marketing campaigns.  Full details of how we manage cookies may be obtained from info@okourkids.org.uk

Google Analytics

When someone visits www.okourkids.org.uk we may use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.

Wifi

“OK” Our Kids do not offer wifi facilities within their own premises. Locations used for “OK” Our Kids events may offer wifi and users should check with the privacy policy of each location for details of how they collect and store data.

Mailing Lists

As part of the registration process requesting more information about the work of “OK” Our Kids via our website, we collect personal information which allows us to make contact with you.  We use that information for a couple of reasons: to tell you about events or other things you’ve asked us to tell you about; to contact you if we need to obtain or provide additional information; to check our records are right and to check every now and then that you’re happy and satisfied. We don't rent or trade email lists with other organisations and businesses.

We use a trusted third-party provider, MailChimp, to deliver newsletters, event information and relevant news.  We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-communications. For more information, please see MailChimp’s privacy notice. You can unsubscribe to general mailings at any time of the day or night by clicking the unsubscribe link at the bottom of any of our emails or by emailing our data protection officer Tony Churchill at info@okourkids.org.uk

Sharing Information with other organisations

We may share anonymised personal information with other organisations, particularly event organisers, supporters and advocates, who use this to analyse our sales and self-generated funding to understand and develop efficient means of maintaining the work of “OK” OurKids.

Many of the “OK” Our Kids events are presented in partnership with other companies or groups of companies who we may share your information with, such a local networking groups and philanthropic supporters such as Cross Reference, Business Connexions, Bucks Business First, Chiltern Business Connections, Rotary, and other networking organisations as well as individual supporters. We may also share information with educational organisations, trusted local businesses and  suppliers who support “Ok” Our Kids.  We will let them know about your bookings, purchases ore requests for information, and share your name and contact details with them.  You can opt out of receiving information at any time by contacting us on info@okourkids.org.uk. Rest assured, we will not share sensitive information or your payment details.

Access to your personal information

You are entitled to view, amend, or delete the personal information that we hold. Email your request to our data protection officer Tony Church at info@okourkids.org.uk

As we are community interest company and do not aim to make big profits, we may therefore make a small charge for accessing your information which will be reinvested in the work of "OK" Our Kids.

Changes to this Privacy Notice

This Privacy Notice has been drawn up to be effective from 23th May 2018. We intend to review our privacy policy on a 12 monthly basis.  If you have any comments that you would like us to bear in mind for future reviews please contact us via our website address.

 

 

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